How to run an RFQ in Saudi Arabia (2026 guide)

An RFQ (Request for Quotation) is the most common way Saudi businesses source materials and services. Done well it takes 24–72 hours; done badly it takes weeks. This guide walks through the five steps that buyers on Mwrd follow.

1. Define the scope

Write item-level specs: quantity, unit, brand or equivalent, delivery city, deadline. Vague scopes get vague quotes.

2. Shortlist verified suppliers

Verify each supplier's Commercial Registration (CR) and VAT certificate before sending the RFQ. ZATCA requires VAT registration for any supplier above SAR 375,000 annual revenue.

3. Issue the RFQ

Send the same scope to at least three suppliers simultaneously to keep pricing honest. Set a hard deadline (typically 24–48 hours).

4. Compare on total landed cost

Don't compare on unit price alone — include VAT (15%), delivery, payment terms, and warranty.

5. Award and document

Issue a Purchase Order (PO) referencing the accepted quote. Keep an audit trail for finance and ZATCA e-invoicing compliance.

FAQ

How long should an RFQ take? 24–72 hours for standard items. Same-day quotes are realistic on Mwrd for catalog items.

Is VAT included in quotes? By Saudi law, B2B quotes must show VAT separately. Mwrd enforces this on every quote.